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Compensation Beyond Full-Time (Overcompensation)

The General Rules, Article IV, Section 1(f) do not allow full-time employees to receive compensation for services in excess of a normal schedule within the University except for a reasonable amount of instruction in continuing education courses or grading of special examinations.  The University of Illinois Statutes, Article IX, Section 5(c) allow exceptions to this rule “in special cases which are approved by the dean of the college of which the employee is a member provided that if such additional payments exceed a nominal amount the advance approval of the chancellor shall be secured.”

When exceptions are made to this rule, they must be made with advanced written approval before services are performed and all exceptions should be held to a minimum. The services performed must be clearly outside the scope of the employee’s regular position. Reasonable expectations or limitations of pro bono service obligations are expected to be established within the employee’s department and college that are consistent with the research, instructional, and public service commitment of the college.

Requests cannot be made on a regular basis; they must be for irregular, temporary service and cannot interfere with the employee’s normal full-time position. The availability of funds can only be one of the factors, which will justify additional compensation. If on-going payments for services are sought, the unit might want to consider redefining the job description with appropriate changes to the duties and compensation, rather than repeat overcompensation requests.  For complete guidelines and request form access the link below.